300 Days of Better Writing

August 28, 2014

Use concluding words to state your main point.


When you are writing a document to persuade your reader about an idea, you present your supporting ideas or evidence leading up to the main point. If you do this well, your reader will come to the same conclusion that you are trying to make.
To show that you have finished making your argument (i.e., completed writing about the reasons for your idea) and are about to state the main idea, you use a concluding word. A concluding word tells the reader, “Based on this information, I conclude that . . . .” Sample concluding words and phrases are thus, therefore, in conclusion, and as a consequence.
These concluding words provide a signpost for the reader. They say, “I’m done giving the evidence, and now I’m going to tell you the idea that I want you to believe.”
You may be able to make your main point without them. However, they are very effective for helping the reader identify what it is you want them to understand.

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June 5, 2014

Use quotes around words to draw special attention or when using them in a new or ironic way.


When you are using a word in a new way or you want to create ironic emphasis, you can place the word in quotes. This is the same as using “air quotes” while speaking. Generally, you do this to indicate that the meaning you are communicating is different than the usual meaning of a word. Consider this sentence.

“He tried to be ‘friendly’ with the woman seated next to him at the opera.”

The quotes around “friendly” indicate that you are communicating something other than normal friendliness. (Perhaps he tried to put his arm around her while pretending to stretch.)


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    300 Days of Better Writing
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    Bang! Writing with Impact
  • 2 essential word choices from Which Word Do I Use?
  • 1 major comma use from Zen Comma
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April 17, 2014

People don’t share body parts.


Writers can create strange visual images if they forget this simple rule. Consider this sentence.

“When people get a good idea in their head, they should act on it.”

Here’s the problem. According to this sentence, multiple people are sharing one head. This is a number agreement problem: plural people, single head. Here’s another, slightly more complicated, example.

“When the audience members hold a candle in their hand, the entire room lights up.”

Again, we are writing about multiple people, who cannot share one hand, so we need “hands.” This gives us the following:

“When the audience members hold a candle in their hands, the entire room lights up.”

However, this may imply that each person is using two hands to hold the candle, which may not be true. Perhaps each person only uses one hand to hold the candle. By solving the agreement problem, we have changed the meaning. (This example also seems to imply that all the audience members together are holding only one candle, which is another number agreement problem.)

Here’s my recommendation. Either make the body parts plural, as in the first example, or revise the sentence to avoid the problem. The second example can be revised several ways, but two possibilities are as follows.


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    Bang! Writing with Impact
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February 7, 2014

From Bad to Good-Technical and Academic Writing


Academic and technical writing are far different than literary writing, such as novels and poetry. The primary purpose of academic and technical writing is to provide information about a defined topic to a specific audience. Whether you write graduate papers, professional journal articles, dissertations, white papers, manuals, websites, reviews, or similar documents, you are writing academic or technical documents.

Academic and technical writing can be bad writing. They can be complicated, tedious, and confusing. They can be terribly boring. Unfortunately, bad academic and technical writing is common (which makes bad writers nearly indistinguishable from their crowd of peers).

Why do people write badly? Possibly, they think the writing is supposed to be dull and confusing, or perhaps they think it sounds more professional. Maybe they have read a lot of poor writing, so when they review their writing, it sounds “right.”

On the other hand, academic and technical writing can be good writing. They can be clear and straightforward, logical, persuasive, and useful. They can be wonderfully interesting. Unfortunately, good writing is uncommon (which makes good writers stand out from their peers).  (more…)

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